Election FAQs

1. When does the GS election start and finish?

The ballot opens on Monday 29 April and closes on Thursday 23 May. However, this is a postal ballot, and the pre-paid envelopes in which you are invited to post your vote are SECOND CLASS, NOT FIRST CLASS. You should post your papers no later than Monday 20 May in order to ensure that they arrive in time.

2. How do I vote?

You should receive ballot papers by post at whichever postal address you have given UCU. The papers should contain some information about the election and a 1250-word Election Address by each of the three candidates, as well as a piece of paper to record your vote(s) on. They should also include a pre-paid envelope so that you can return your vote(s) by post for free. You cannot vote online, unfortunately.

You must vote using numbers, not an ‘X’. See more just below:

3. How does ‘Single Transferable Vote’ work?

The ballot will operate on a ‘Single Transferable Vote’ (STV) basis. This means that instead of voting for a single candidate, you are invited to rank each candidate in order of preference, putting a ‘1’ next to your preferred candidate, a ‘2’ next to your second-favourite candidate, and so on. Once the ballot has closed, the counting and allocation of votes will proceed in rounds. First, the first-preference votes for each candidate will be counted, and the candidate with the lowest number will be eliminated. The second-preference votes of people who put the eliminated candidate first will then be allocated to the other two candidates. The winner is the candidate with the highest total number of first- and second-preference votes at the end of this process.

4. When will I receive my ballot papers and how can I order a replacement?

Papers are mailed on Monday 29 April and should arrive by Wednesday 1 May. If you haven’t received your paper, or if you’ve lost it, click here for the ballot replacement form.

5. What’s the latest I can order a replacement ballot in time to receive it and post it back?

UCU has told us that the latest date is Sunday 19 May – but given how long ballot papers took to arrive, this may not be sufficient. Try not to leave ordering a replacement to the last minute! Click here for more details.

6. Who is eligible to vote?

There is one category of UCU member that is not eligible to vote in this election: those who are ‘student members’. However, this category does not include all students: for example, if you are a student who is paid to teach, you should be eligible. As a rule of thumb, if you do anything that constitutes paid work in your institution rather than, or as well as training, you are eligible to vote! Many members who took advantage of the free membership offer as PhD students will be eligible, even if they weren’t when they originally joined. Click here for details.

If you have only just realised that you are eligible, you may need to change your membership status in UCU’s official database in order to receive your ballot papers. To do so, click here.

For more information about these categories, see this web page, and Section 3.1 of the UCU Rulebook. Please check your eligibility, change your details if necessary, and do so as soon as possible in order to make sure you can use your vote!

7. How can I talk to/ask questions of the candidates and/or hear them debate each other?

All of the candidates have a presence on social media as well as campaign email addresses. But there will also be a series of live hustings organised by UCU branches, regional committees, and one or two other institutions. Click here for a list.

8. Why haven’t I received any emails about the election from UCU?

UCU does not do much to publicise elections to members. You may have missed the brief and infrequent communications it has issued about the election (for example, in ‘The Friday Email’). The main source of publicity comes in the form of four emails which each candidate is entitled to send to all members of UCU during the election period.

However, there are other reasons why you may not be receiving some or all of UCU’s emails:

  • You may in the past have chosen not to receive any emails from UCU whatsoever. If you would like to change your decision, click here or email the UCU membership department.
  • You may, after receiving one email from a GS election candidate, have chosen (deliberately or by accident) not to receive any more candidate emails. If you would like to change your decision, click here or email the UCU membership department.
  • You may be registered as a ‘student member’ who is ineligible to vote in this election and therefore does not receive any candidate emails. If you are unsure of the category of membership you belong to and/or wish to change it, see the answer to question 5, above.
  • Your spam filter may be filtering out communications from UCU – this is a very common occurrence, so please check your junk folder for missing emails!

Please help Jo Grady be elected as the next UCU General Secretary!

This is an email sent to subscribers of the #Grady4GS mailing list on Wednesday 24 April 2019. To subscribe to our GDPR-compliant list, please fill out your details here!


Whether you have 5 minutes or 5 hours to spare, we need your help. The General Secretary (GS) ballot opens on 29 April 2019. This is a crucial election for the future of UCU.

What you can do right now:

1. Encourage sign-ups to the #Grady4GS mailing list: That list is our sole GDPR-compliant means of communicating with people—and our best means of reaching people beyond social media. We can’t contact people about the campaign if they don’t provide their explicit consent.

2. Speak face to face with colleagues to ‘get the vote out’ (GTVO): This is the most important thing that you can do. Our biggest challenge is that large numbers of UCU members are disengaged from their union and currently have little or no knowledge about this election. Turnout for the last GS election in 2017 was under 14%! We want turnout to be a lot higher this time. This conversation does not have to be about ‘vote for Grady’: the aim is to raise awareness of the election and get people to use their vote. We are confident that if members know about the election, and read materials from the three candidates, they will want to vote for Jo Grady.

3. Email colleagues about the election: Emails to colleagues and friends are very effective in reaching beyond social media. We have produced a template that you can adapt for this purpose.

4. Twitter: Jo Grady’s campaign has received extensive and positive coverage on Twitter. Follow her at @DrJoGrady. Re-tweet and/or like her tweets and tweet your own supportive messages under #Grady4GS. You can add a ‘Twibbon’ to your Twitter or Facebook avatar by using this app (an image of Grady’s campaign badge will then appear in your profile picture).

5. Facebook: You can like the campaign site, encourage others to visit the site, and share contents with your Facebook friends.

6. Put up a few posters: If you can, download and print a poster, and put it on your door. You can also put up a few posters in public approved spaces around your department/building. There are a choice of colours, as well as black-and-white.

7. Attend your local GS election hustings: The hustings events are available here. If there is one near you, try to attend and show your support for Jo Grady!

8. Attend your local UCU branch meetings: Demonstrate your support for Jo Grady. If your Branch is sympathetic to—or able to endorse—Jo Grady, you might be able to enrol their help with putting up posters, handing out postcards and generally spreading the word, including through the branch email list.

What you can do with the help of the #Grady4GS Campaign Team:

The person to email in relation to all items in this section is Claire Marris. Remember to include your postal address where necessary!

9. Wear a #Grady4GS badge: We can send you a pack of 6 beautiful badges (one for you and the rest to share with supportive colleagues) to help raise awareness and prompt conversations with colleagues.

10. Put up lots of posters: We need people on campuses all around the country to put up posters. We can post you a batch.

11. Distribute postcards: We can provide you with A6 postcards, to be posted in pigeonholes, left in common areas, or handed out.

12. Be part of a team of local supporters: There are likely to be a few people at your institution who are, or could become, actively supportive of Grady. We might be able to put you in touch with each other.

What to do if you want to join the #Grady4GS Campaign Team:

Please email us if you want to be in the thick of campaigning for Grady!

Finally, thank you so much again for your support. Let’s fight for change!

All the best
The #Grady4GS campaigning team

Hustings!

Come and meet me and ask me questions at one of the upcoming UCU General Secretary Election hustings!

Monday 29 April 2019
17:00-19:00   Goldsmiths, University of London

Wednesday 1 May 2019
18:30-20:00  South Eastern region, Cambridge (full video recording)

Tuesday 7 May 2019
12:15-13:45  University of East Anglia, Norwich

Friday 10 May 2019
13:00- University of Exeter
16:30- University of Bristol

Monday 13 May 2019
12:00-13:00 University of Oxford
17:30-19:30 East Sussex College, Brighton

Tuesday 14 May 2019
12:00-14:00  Leicester

Wednesday 15 May 2019
14:00-15:00  Heriot Watt
16:00-17:00  Edinburgh (full video recording)

Thursday 16 May 2019
12:00-14:00  Glasgow

Friday 17 May 2019
15:30-17:00  City, University of London


Last updated 29 April 2019 at 11:00 BST. This page will be updated with more details when they are provided by the respective organisers.

Email your colleagues about the UCU General Secretary election!

Template email to send to your friends and colleagues about the UCU General Secretary Election 2019

Adapt as necessary to make it more personal!

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Dear [X; if you are sending to multiple people, put the addressees in bcc]

If you are a UCU member, you are able to vote for our next General Secretary (GS).

Ballots will be posted out on 29 April and voting ends on 23 May: the only way to vote is to post back your ballot. This is the most important position in our trade union and we are lucky to be given a chance to vote for it. Turnout has been very low in previous GS elections: we need to do better!

There are three candidates (in alphabetical surname order): Jo Grady, Jo McNeill, and Matt Waddup.

I am writing to urge you to vote for Jo Grady. I am supporting Jo Grady because [add your own reason(s)].

You can:
– read Jo’s manifesto and explore her website: https://grady4gs.com/manifesto/
– watch her campaign video: https://youtu.be/eGFYiyOv26w
– keep up to date with her campaign by joining her mailing list: https://grady4gs.com/subscribe/

The UCU GS election system is a Single Transferable Vote (STV) election system. Voters put their favourite as number 1 and, if they wish to, put their second favourite as number 2. After the first round of counting, the candidate with the smallest number of first-preference votes will be eliminated, and the second-preference votes of the eliminated candidate will be ‘transferred’ to the two remaining candidates.

Please use your voteand encourage your colleagues to do so too! Turn out for the last GS election in 2017 was only 14%.

[closing words]

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